The Importance of Audio Visuals for Your Wedding Day

There’s a lot more for weddings than just fancy dresses and vows. Catering, flowering, stage setup, and music are just some of the things that make a wedding memorable. One of the more behind-the-scenes parts of a wedding that makes a difference is the audiovisual equipment. 

Audiovisual is precisely what it sounds like – the audio and video equipment that makes the music system work and the carefully-made slideshows run. And that’s not all.

audio-visual, av, dj

Visual Impact

Obviously, you want your wedding to be fun, and you want people to remember it. The right kind of audiovisual tools will give your special event the impact it needs to make it special. Taking into account the size of the room, making sure the font on your slideshows is readable, making sure the lighting isn’t too bright or too dim – all of this is part of your AV setup. 


Lighting can dramatically change the mood of a room. Dim lighting can create a morose or suspenseful atmosphere, whereas bright lights can be exciting and fun. Spotlighting can highlight elements in the room – like the bouquet toss, or the wedding cake when it gets wheeled in – and LED lights in various colors can add a little bit of flare and excitement to the setting. 

There are so many possibilities when it comes to using lighting to make your wedding distinct, and with the right kind of AV tools in place, you can easily make your wedding setup specialized for the type of fun you want to have on your special day. 


Of course, audio is an integral part of all events – whether that’s a wedding or a business conference. Having the right kind of audio system set up to make sure that the music is clear and at a decent volume can also have an effect on the mood of the room. Very loud music is uncharacteristic of weddings, but if it’s so low-res or quiet that you can’t hear it, what’s the point? 

Music isn’t the only part of a wedding audio setup, either. Having a proper mic system so that guests can hear all the speeches, and so that the wedding DJ knows when it’s time for guests to hit the dance floor are also important parts of your wedding audio settings. Making sure there are enough mics, speakers, and projectors is another important part of AV.


Not to mention, with how common slideshows and videos are becoming at weddings, you’d need a proper audiovisual system set up to make sure all of these are functioning properly. Slideshows and videos are difficult to configure, and the kind of venue you’ve picked may make it more difficult too. Factoring in different aspects of videos and slides such as power availability, projectors, and audio, it can get a lot more complex than just playing a video on a screen.

DIYs are a new trend for wedding preparation, and while these may work for other aspects of wedding planning, extra care should be given to making audiovisual setups for your wedding as perfect as can be, as these can completely transform your event. 

What to Consider When Including Music into Your Corporate Event

Contrary to popular belief, planning a corporate event is just as stressful (if not more) than planning a wedding. You need to ensure everything goes perfect. After all, whether the event is a treat for hard working employees or to deliver and further the company’s message, everything needs to unfold seamlessly. 

Among the myriad of things involved, music is at the heart of any event and its important in making a impact should never be undermined. But while the choice of music for other events maybe obvious; what are the things to consider when incorporating music in a corporate event? Let’s find out.

  1. The Theme of the Event

The most important consideration when choosing a DJ for a corporate event is that his music should complement the purpose and theme of the event. Is it a product launch? Is it a charity event or a networking business event? For each of these, the kind of music you select will be different. You don’t want overpowering music that takes away from the ultimate goal. At business events, subtle music is recommended as it acts as a nice background score to the announcements instead of taking away the focus. 

  1. Standard of Professionalism

No matter the purpose, a corporate event is a direct reflection of the company organizing it. Therefore, it is advised that you choose music that is both appropriate and maintains an air of professionalism. Wacky songs and beats can be reserved for other nights. For corporate events, choose well-known and upbeat music that thoroughly entertains without going overboard. 

  1. Consider the Event Space

 Music playing in a small conference room will sound much different than it would in a huge hall. Make sure you test and try this out beforehand to avoid the music from being either too loud or too subtle, according to the footfall that you’re expecting. Then you can adjust the volume according to the event space at your disposal. 

  1. The Style of Music

Another thing to consider is whether you need on style for music throughout the event. When you’re hosting a corporate event, you probably want a subtle background score for reception drinks and a little more buoyant score for dancing later in the evening. Make you have arrangements for each and these variations are communicated to your DJ according to the planning and itinerary of the event. 

  1. Age Range of the Employees/Attendees

Music is meant to entertain guests and uplift the mood of the event. To choose the right music, you need to consider the age range of employees and other guests who would be in attendance. While choosing music that provides a good time to a 25 year old and 50 year old both is a tad hard, you can always choose to alternate between new, fresh beats and old classics to keep all guests entertained and engaged. 

Top 3 Wedding Packages You Don’t want to Miss

Weddings are incredibly momentous occasions. With so much riding on the planning, there is an array of things that could go wrong. You have to book a venue, hire a DJ, plan the menu, order the dress, and much more! With the event inching closer every day, should the couple invest in stressful planning or relax until the countdown to the big day?

Any Event Productions brings to you three handsome wedding packages that will take the burden off a couple of the hour and allow them to enjoy the party without any hiccups.  

Ring Package

The package works for all those looking for good value for money. Within a reasonable amount, you can get a free consultation for your wedding. As a layman, the couple might have a lot of ideas, but only an expert can tell how to bring them to life in the best possible way.

With four hours of service, take some stress off yourself and enjoy the most important day of your life. The biggest downer for a wedding is when the sound system breaks down while the party is at its peak. The Ring package provides a professional sound system and a wireless mic so that you can enjoy uninterrupted music all night.

Elevate the entire scene with a stunning DJ façade with up lights. Audiovisuals can enhance even the dullest of events, so these additions will make sure your guests thoroughly enjoy the event.

Marriage, Bridal, Wedding, Shoes, Wedding Dress

Pearl Package

Considered the most popular bridal package, it offers you everything you need to head towards the perfect wedding. We tend to ignore the little details that significantly enhance an event. As a bride, you’re probably pressed for time to take care of these intricacies; don’t worry, for the Pearl package is your best bet.

You can get a mini-photobooth as an exciting addition to the event, a custom gobo to personalize the wedding, a pin spotlight for the cake, and ten uplights. By availing this package, you get an Emcee and 5 hours of professional DJ service. Considering how hard it is to find the ideal wedding DJ, this is a huge burden off your shoulders.

Get the professional equipment and lights to uplift the event, and avoid any glitches. The Pearl package is tailor-made for brides who want their event to stand out.

Aisle, Bloom, Blossom, Bouquet, Celebration, Chairs

Diamond Ring Package

If you are ready to splurge as long as you get that night to remember, avail the Diamond Ring Package. To heighten the element of luxury, you can get exclusive limo transfer from the venue.

Let your guests enjoy an interactive photo session with a stunning mirror booth included in the package. Set the dance floor on fire with a spotlight and low fog for your first dance, dance lights, and a professional sound system. With six hours of non-stop DJ service and an Emcee for the event, the couple can rest assured the guests are thoroughly entertained.

Avail an array of features including uplights in the color of choice, a customized gobo, pin spotlight for cake, and a DJ façade.

Click here to book your choice of wedding package right away. 

Event Planning Do’s and Don’ts

Planning an event, any event takes time, effort and money. Those glorious weddings, articulate business events, and fairytale proms don’t just pan out in a day-it take months of planning! Event planning requires you to keep in check the most miniscule of details as well as a proactive approach in case one plan of action doesn’t go too well, even for the most experienced veterans.  

If the whole herd of duties is weighing too heavily on your shoulders, we have expert event management dos and don’ts that will help you plan the best party you’ve ever thrown!

Dinner, Table, Event, White, Roses, Decoration, Seats


Stick to your Budget 

Your budget should be the foundation upon which you build your event. Always keep your budget in check to avoid going overboard: that is the art of a great event manager! With the right contacts and drills, you can get your dream event within your allocated budget. 

Hire a Professional 

Hiring an event company will take much of the load off you. This works especially for weddings since it isn’t advised that the bride or groom handle added pressure with the stress of the wedding itself! A reliable event management company will take care of an array of tasks, including hiring a DJ, AV rentals, lighting and equipment. 

Communicate with All Parties

Effective communication is the key to planning a great event. You being aware of the logistics isn’t enough, and it needs to be communicated to all the parties involved in planning the event. Don’t worry about over communicating. Trust the pros, because it’s always better than details slipping through the crack. 

Know Your Event 

Understanding the nature of the event is crucial to ensuring guests have a good time. If you hire a prom DJ for a wedding, the chances of success are low. Similarly, if you aim to attract high level officials for a business event, choose a venue that will enrapture their attention. Keeping your audience in mind will help deliver the ideal event. 


Don’t Leave Everything to the Last Minute

Many people make the crucial mistake of leaving all the important planning tasks to the last minute. If it’s wedding season, all the best venues and DJ’s might have already been booked. It’s better to start early than being too late to your own party! 

Planner, 2019, Year, Calendar, Schedule, Date, February

Image Text: Budget event

Alt Text: Event planning

Image Description: Pink yearly planner with a pen

Don’t Bank on One Plan

Great event planners are always open to things going wrong. If you have one plan of action and stick to it, this rigidity will cost you big time! Make sure that you have a plan A, B and even C to help ensure that a little derailment doesn’t ruin your whole planning. 

Don’t Plan Everything on your Own

You may be a crazy control freak, but handling everything yourself isn’t a good deal. First of all, you may have a plan in mind, but you most likely need an expert opinion to execute it the right way. Secondly, if it’s your own event, especially your wedding, do you have time to run off stage to handle any problems that may arise that day?

Planning an event is no doubt a stressful task. These do’s and don’ts straight from the pros will help you plan the ideal party well in advance. If you aren’t a professional, hiring an event management company will take a lot of the burden off you. This way, you can communicate your demands yet relax in preparation for the big day. 

Complete Guide to Planning a Budget Wedding

An average American wedding costs approximately $44,000 for hosting 160 guests. This is not a small amount that everyone can or wants to afford. What if we tell you that you can plan your ideal wedding within a limited budget? However, as easy as it sounds on paper, planning your wedding budget is no easy feat. If you’re already dreaming of four-tier cakes and designer dresses, tallying your budget beforehand can help you decide the route to take.

For all brides and grooms to be, here is a guide to planning a budget wedding.

Establish a Wedding Budget

The first and foremost step should be to establish a wedding budget. Create a spreadsheet and round up your combined savings, contributions from friends or family, and the total cash you have to spend on the event.

Before you go around assuming your parents have a wedding fund for you, it is always better to ask them well in advance, at least three months before the wedding. Keep this in a separate account, so neither party uses it for anything other than the event planning.

Track Your Spending
Most couples have a wedding budget, but 27% of couples tend to go overboard. Hence, it would help if you did some detailed planning. Create a spreadsheet with three columns.

  1. Available Budget
  2. Adjusted Budget
  3. Actual Spending
    Record all that you are spending into categories like venue, event planner, DJ, catering, lighting, dress, and so on. The adjusted budget should tell you where you are transgressing. If you cut back on the number of guests and use that amount to buy a designer dress or vice versa, you can create a wedding
    tailored to your preferences.

Expect Surprises
The problem with wedding planning is that it does not always go as expected. If you allocated 15% of the budget to the venue, it does not necessarily mean that this will pan out. As a result, to stay within a budget, always prepare for surprises!
The best way to do this is by keeping 2-3 options on standby. If venue A is unavailable and venue B is too expensive, you can always shift to venue C.

Add up Miscellaneous
Most people tend to go over budget because they fail to take additional costs into account. Naturally, you’re counting the significant chunks, but what about the transportation cost of the photographer you hired from out of town? What about the overtime rate for the DJ in case the party lasts longer than expected? Always make sure you add up the miscellaneous costs as it can add up to a considerable amount later

A Guide to Corporate Events – Ticking the Right Boxes

Unlike birthday parties or personal celebratory affairs, corporate events are of a different breed. From the mood and setting of the venue to the type of guests that will be attending and the impact the event will have on the company, planning and executing a corporate event has much higher stakes involved. 

It will determine how your employees, partners, stakeholders, and even customers and clients will see you as a company. Whether your guest list is a small group of executives attending a training session or an annual conference where employees from across the world join in, executing a successful event requires careful planning.

Here are some tips that will help you plan an even that triumphs in the form of an increased ROI:

  1. Determine the Event’s Purpose

When you know what the event is supposed to accomplish, you begin on the right foot. For example, is your event a training session? A celebration? A meeting?  A reception for stakeholders?

Ask yourself why you’re holding this event and what you want to get out of this. When the company name is at stake, you have to consider the event as the brand experience that will impact how and what people think about the collective organization.

  1. Budget – Don’t Skimp!

Well, this holds the meat and potatoes of corporate event planning. The finance team and management superiors will set and approve the budget as they see fit. What you should remember is to not skimp on things when planning a corporate affair, especially considering the impression you want to leave on official guests.

  1. The Attendees or Guests

One of the first things on your list of “things-to-do” is to create your guest list. This is important as you will be booking the venue based on this number. Plus, the target audience or guest list will determine what preparations need to be considered to ensure that the program caters to your chosen audience.

  1. The Venue

When the abovementioned three points are finalized, you have enough information to go on for booking the venue. From ballrooms and banquets to corporate event spaces such as auditoriums and executive meeting halls, you have a range of options to choose from.

  1. Consider the Small Details

When you have your venue, it’s time to think about the small details such as the theme and color palette. With formal events, sophistication is the prime factor to look at. Break down the budget and allocate it to things that are important.

Audiovisual rentals in Fort Worth, Texas should be one of the first vendors your talk with. The A/V tech team you choose will make or break an event, whether it’s a presentation or a company holiday party. The lighting and effects, the event DJ, and presentation technology such as screens, microphones, projectors, and the sound system are all critical.

The next to come is the seating arrangement or set up for the venue as you want to accommodate everyone on your list. Is the event a sit-down event? Do you need an auditorium? Will there be a reception after? If yes, where?

Also, the food!

Food is one of the main elements of any event. For a corporate event, you need to be even more careful and coordinate with the people on your guest list to make sure any dietary restrictions are taken care of. 

  1. Invites and RSVP

Once you have a guest list, a date, and the venue finalized, start aligning the invites. Typically, three weeks to a month is acceptable for a corporate event. If your event is on or around a major holiday, send the invites a couple of months earlier. Invitations for large, B2B corporate events such as seminars and conferences should be planned and sent out more than 6 months to a year in advance as people might need to make travel plans.

Any Event Productions is a Texas-based company that is well-equipped and experienced enough to become your audio visual rental partner. From event DJs and emcees to lighting and effects, this is our area of expertise. We’ll take of these while you focus on planning and managing other aspects of the event, ensuring successful execution.