Complete Guide to Planning a Budget Wedding

An average American wedding costs approximately $44,000 for hosting 160 guests. This is not a small amount that everyone can or wants to afford. What if we tell you that you can plan your ideal wedding within a limited budget? However, as easy as it sounds on paper, planning your wedding budget is no easy feat. If you’re already dreaming of four-tier cakes and designer dresses, tallying your budget beforehand can help you decide the route to take.

For all brides and grooms to be, here is a guide to planning a budget wedding.

Establish a Wedding Budget

The first and foremost step should be to establish a wedding budget. Create a spreadsheet and round up your combined savings, contributions from friends or family, and the total cash you have to spend on the event.

Before you go around assuming your parents have a wedding fund for you, it is always better to ask them well in advance, at least three months before the wedding. Keep this in a separate account, so neither party uses it for anything other than the event planning.

Track Your Spending
Most couples have a wedding budget, but 27% of couples tend to go overboard. Hence, it would help if
you did some detailed planning. Create a spreadsheet with three columns.

  1. Available Budget
  2. Adjusted Budget
  3. Actual Spending
    Record all that you are spending into categories like venue, event planner, DJ, catering, lighting, dress,
    and so on. The adjusted budget should tell you where you are transgressing. If you cut back on the
    number of guests and use that amount to buy a designer dress or vice versa, you can create a wedding
    tailored to your preferences.

Expect Surprises
The problem with wedding planning is that it does not always go as expected. If you allocated 15% of
the budget to the venue, it does not necessarily mean that this will pan out. As a result, to stay within a
budget, always prepare for surprises!
The best way to do this is by keeping 2-3 options on standby. If venue A is unavailable and venue B is too
expensive, you can always shift to venue C.

Add up Miscellaneous
Most people tend to go over budget because they fail to take additional costs into account. Naturally,
you’re counting the significant chunks, but what about the transportation cost of the photographer you
hired from out of town? What about the overtime rate for the DJ in case the party lasts longer than
expected?
Always make sure you add up the miscellaneous costs as it can add up to a considerable amount later
on.

A Guide to Corporate Events – Ticking the Right Boxes

Unlike birthday parties or personal celebratory affairs, corporate events are of a different breed. From the mood and setting of the venue to the type of guests that will be attending and the impact the event will have on the company, planning and executing a corporate event has much higher stakes involved. 

It will determine how your employees, partners, stakeholders, and even customers and clients will see you as a company. Whether your guest list is a small group of executives attending a training session or an annual conference where employees from across the world join in, executing a successful event requires careful planning.

Here are some tips that will help you plan an even that triumphs in the form of an increased ROI:

  1. Determine the Event’s Purpose

When you know what the event is supposed to accomplish, you begin on the right foot. For example, is your event a training session? A celebration? A meeting?  A reception for stakeholders?

Ask yourself why you’re holding this event and what you want to get out of this. When the company name is at stake, you have to consider the event as the brand experience that will impact how and what people think about the collective organization.

  1. Budget – Don’t Skimp!

Well, this holds the meat and potatoes of corporate event planning. The finance team and management superiors will set and approve the budget as they see fit. What you should remember is to not skimp on things when planning a corporate affair, especially considering the impression you want to leave on official guests.

  1. The Attendees or Guests

One of the first things on your list of “things-to-do” is to create your guest list. This is important as you will be booking the venue based on this number. Plus, the target audience or guest list will determine what preparations need to be considered to ensure that the program caters to your chosen audience.

  1. The Venue

When the abovementioned three points are finalized, you have enough information to go on for booking the venue. From ballrooms and banquets to corporate event spaces such as auditoriums and executive meeting halls, you have a range of options to choose from.

  1. Consider the Small Details

When you have your venue, it’s time to think about the small details such as the theme and color palette. With formal events, sophistication is the prime factor to look at. Break down the budget and allocate it to things that are important.

Audiovisual rentals in Fort Worth, Texas should be one of the first vendors your talk with. The A/V tech team you choose will make or break an event, whether it’s a presentation or a company holiday party. The lighting and effects, the event DJ, and presentation technology such as screens, microphones, projectors, and the sound system are all critical.

The next to come is the seating arrangement or set up for the venue as you want to accommodate everyone on your list. Is the event a sit-down event? Do you need an auditorium? Will there be a reception after? If yes, where?

Also, the food!

Food is one of the main elements of any event. For a corporate event, you need to be even more careful and coordinate with the people on your guest list to make sure any dietary restrictions are taken care of. 

  1. Invites and RSVP

Once you have a guest list, a date, and the venue finalized, start aligning the invites. Typically, three weeks to a month is acceptable for a corporate event. If your event is on or around a major holiday, send the invites a couple of months earlier. Invitations for large, B2B corporate events such as seminars and conferences should be planned and sent out more than 6 months to a year in advance as people might need to make travel plans.

Any Event Productions is a Texas-based company that is well-equipped and experienced enough to become your audio visual rental partner. From event DJs and emcees to lighting and effects, this is our area of expertise. We’ll take of these while you focus on planning and managing other aspects of the event, ensuring successful execution.